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- #HOW TO SORT MULTIPLE COLUMNS IN EXCEL BY COLOR HOW TO#
- #HOW TO SORT MULTIPLE COLUMNS IN EXCEL BY COLOR PROFESSIONAL#
- #HOW TO SORT MULTIPLE COLUMNS IN EXCEL BY COLOR DOWNLOAD#
The big mistake Excel users make is selecting only a single column when sorting, and choosing the incorrect option on the next window.Įxcel even tries to warn us, with a window labeled Sort Warning. The pop-up window has choices for Expand the selection (choose this one!) or Continue with the current selection.
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The colors should run all the way across each row without any breaks if the data is sorted correctly. I've color coded the rows in this example so that we can make sure our data is sorted correctly. In the screenshot below, I've color coded the rows so that you can see the danger of highlighting and sorting only the data in one column. Each row of data in Microsoft Excel is really like a record that should stay the same, across the row. The problem occurs when you have a large spreadsheet of data, but you accidentally sort only one column of data. It's also important to learn about one of the most dangerous ways of sorting data in Excel, a method that can ruin your original data. Quick Tip: Also try out sorting by right clicking inside a column and choosing Sort and selecting how you want to sort the original data. I've sorted the data in this spreadsheet based upon the client with just two clicks. Simply click inside of a column of data, choose a sort option, and Excel will reorder the data inside a spreadsheet. It really is this easy to perform a basic sort.
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In the example above, the sort options have changed because I've selected a column with numbers. If your column has numerical values, you can sort from smallest to largest amounts, while text data will sort based on alphabetical order.
#HOW TO SORT MULTIPLE COLUMNS IN EXCEL BY COLOR HOW TO#
Essentially, the column you select will be the "key" that Excel uses that to decide how to sort the data, but each row is a record that should stay grouped together.ĭepending on the data you've selected, you can sort alphabetically or numerically. When you are sorting data in Excel, the entire row is being sorted. Notice that in the sort options, you can sort text "A to Z", or "Z to A." These simple options will alphabetically sort the Excel data either direction, depending on the option you choose. The Sort & Filter button lives on the far right side of the Home tab on the ribbon. Now, make sure that you're on the Home tab of Excel's ribbon, and find the Sort and Filter button on the far right side of it. In an Excel workbook, start off by clicking in a cell of the column you want to sort. Sorting can be a very simple, two-click process to reorganize the data in your spreadsheet.
#HOW TO SORT MULTIPLE COLUMNS IN EXCEL BY COLOR DOWNLOAD#
Download the workbook for free, and use it while learning sorting in Excel. Sample Data (Free Excel Workbook Download)Īs part of this tutorial, I've created a workbook that you can work with while learning data sorting. Read on for a step-by-step guide on how to sort data in Excel spreadsheets, using simple to advanced techniques. We'll start with a simple sort, and progress to more advanced techniques to ensure that you can always sort data the way you need.
#HOW TO SORT MULTIPLE COLUMNS IN EXCEL BY COLOR PROFESSIONAL#
Watch this three minute video to learn these professional Excel workflows quickly. This screencast covers several techniques for sorting your data. How to Sort Data in Your Excel Spreadsheet (Quick Video)
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Sorting data can also feel a little dangerous at times what if you sort only a single column and the data becomes misaligned? I'll show you how to avoid that. Create totally custom sorts to order your data by any rule you set.Set multiple, cascading sorting rules, such as sorting alphabetically by state, and then by county.Sort data simply with just a couple of clicks.Here are three Excel data sorting techniques you'll learn in this tutorial: However, there's much more power in how you can sort and reorder the data in your worksheets. On the surface, sorting data is a simple task in Excel, and the app certainly makes simple sorting easy. You might need to sort it based on the names inside of a column, or by sorting data from large to small. So, you get handed an Excel spreadsheet with thousands of rows inside of it, and you realize the data is all out of order.
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